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Landlord Gas Safety Certificate and Boiler Service As a landlord, it's your responsibility to ensure all gas appliances, flues and chimneys are inspected annually. You should also give a copy of the report to your tenants. If the engineer determines that a particular appliance or installation is imminently dangerous, they will request permission to cut off gas from the system and recommend the installation of inspection hatches. What is the definition of a Gas Safety Certificate? A gas safety certificate issued by a landlord is an official document that confirms that all gas appliances and flues in the rental property have been checked by a qualified gas engineer. The landlord must arrange for the gas check for each rental property they have at least once a year. Gas Safe registered engineers carry out the inspection and check that all pipes, appliances and flues comply with safety regulations. The law also requires landlords to give tenants a copy of the CP12 Gas Safety Certificate, (Gas Safety Record), following every annual inspection and test for gas safety. This must be given to current tenants within 28 days of the Gas Safety inspection and given to new tenants at the start of their tenancy. CP12 is an abbreviation for the CORGI Proforma 12 which was employed by the Council for Registered Gas Installers (CORGI) prior to being replaced by the Gas Safe Register in 2009. The form identifies the date of the last gas inspection and test, the results of these tests, any actions or issues that require to be addressed, as well as the name of the person who conducted the inspection. The engineer will provide advice if the Gas Safety Check reveals any problems with the gas appliance. This will include what needs to be addressed to make it safe to use. If gas safe building regulations compliance certificate is found to be Immediately Dangerous or Abnormally Lethal the gas supply will need to be disconnected until the issue is resolved. If a tenant does not allow access for the gas safety checks to be carried out, it is an offence that is criminal. A landlord can ask the courts for an injunction order in the event of need, but it is generally easier to simply send a strongly written letter stating why it is essential that the checks are conducted and what they will entail. This will encourage tenants who are hesitant to allow access to the property. If not the landlord has to initiate the eviction process. How often do I need to renew my Gas Safety Certificate? By law, landlords and letting agents are required to conduct an annual gas safety inspection of all gas appliances and chimneys they offer to their tenants. This is to ensure that their equipment is safe for use and there are no gas leaks within the property. This is an essential responsibility for landlords and they should ensure that they have their gas inspections completed by a certified gas engineer. The Gas Safety Certificate, formerly known as the Gas Safety Check Record, is a legal document that confirms that an engineer has completed a gas check within the last 12 months. It is issued to the landlord, and should be given to the tenant as proof of the safety of the gas supply. It is valid for a time of 12 months and has to be renewed every year. gas safety certificate cp12 who is unable to provide a Gas Safety Certificate for their tenants could be fined. Gas Safety checks must be performed by landlords on time. They must also keep a copy in the event that tenants request it. Installing inspection hatches on all gas appliances is a good idea, since it allows engineers to easily access the appliances for their annual inspections. If the appliance is found to be at risk during an inspection the engineer will categorise it as such and will shut off the boiler and recommend that tenants not to use it until the inspection hatch has been installed. Landlords must also give tenants at least 24 hours' notice prior entering the property to conduct Gas Safety Checks. This allows tenants to prepare and ask permission, if required. If a tenant is refusing the engineer's entry the landlord must explain the reason for this and what will happen should the tenant refuse. If the tenant still refuses the engineer entry, then the landlord must think about evicting them under section 21 of the Housing Act 1988. What happens if I don't receive a Gas Safety Certificate? It is the legal responsibility of landlords to ensure that their property has a gas safety certificate valid before tenants move in. Failing to do so is an offense that could cause landlords to be punished with severe fines. The regulations also stipulate that a landlord must provide an electronic copy of the gas safety report to their tenants on request. Gas Safe registered engineers must visit the rental property of the landlord in order to perform an inspection of all gas appliances. During the inspection, a Gas Safe registered engineer will note any problems that could be a threat to tenants. The engineer will issue a CP12 Gas Safety Document, also referred to as a Landlord Gas Safety Record (or a Gas Safety Certificate). This is a crucial document that every tenant must keep. It contains information on the gas installations in a rental property and also details on when they were last tested and their expiry dates. It can assist tenants in identifying issues with their appliances and installations and ensure that they know how to contact an Gas Safe Engineer to have them tested. Landlords are required to provide a gas safety report to their tenants, new and current within 28 days after the engineer has visited their property. The landlord must also provide an original copy of CP12 at the beginning of the tenancy. Landlords who fail to provide an original copy of the gas safety certificate can be prosecuted under the rules and may be subject to unlimited fines or six months imprisonment. The same way landlords must make sure that carbon monoxide detectors are in operation in their properties and make arrangements for them to be tested every month. The landlord is responsible for repairing an alarm that does not work. The rules around this are applicable to council, private, and housing association landlords as well as to licensable houses of Multiple Occupation (HMOs). In June 2017, the High Court decided that it was illegal for landlords to issue Section 21 notices if they did not provide their tenants with a valid gas safety certificate. The decision was made in accordance with the law that stipulates that landlords with assured shorthold leases must have a gas safety record for their property prior to when tenants move in. How do I obtain a Gas Safety Certificate? Landlords are legally accountable for ensuring that gas appliances, flues and pipework within the properties they lease are safe. Gas Safety (Installation and Use) Regulations 1998 deal with this. To comply with these regulations, landlords must conduct annual gas inspections on all the gas appliances and flues they install within the property. This is known as a CP12 Gas Safety Certificate and must be signed by a licensed Gas Safe Registered Engineer after each inspection. It's also an excellent idea for landlords to look into having the boiler service completed at the same time as the CP12 inspection, as this will ensure that all gas appliances are functioning correctly and safely. Gas engineers can offer a combined CP12 inspection and boiler service at a reasonable cost. They will check the seals on boiler burners and look for cracks and leaks in the flue system and clean the heat exchanger, and perform general maintenance. The CP12 document is often known as the 'landlord's gas safety certificate' but it is actually the Gas Safety Record documentation. It outlines the outcomes of all safety checks and the details of any actions or issues that need to be addressed. Landlords must provide their tenants a CP12 document not later than 28 days after the Gas Safety Check is completed. It is crucial that the landlord or letting agent only allow Gas Safe registered engineers to enter the premises for safety checks and maintenance. It's a good idea to inform tenants of the necessity of allowing access, and explain that the gas engineer will help keep them safe from carbon monoxide poisoning. If gas safety certificate cp12 does not permit access, the landlord or agent must state the legal requirements in writing. Then, they should visit the property and force entry if needed. Gas Safe ID cards should be requested by tenants prior to they are allowed to enter the property. This will prove that the engineer is qualified to work on your home's systems and can therefore be trusted to conduct the safety check. Be aware that a gas technician can legally remove defective equipment or shut off your gas supply should it be required.