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What is a Landlord Gas Safety Certificate? It's important that you understand your responsibilities as a landlord when it comes to gas safety. Landlords must adhere to the Gas Safety (Installation and Use) Regulations 1998. Gas Safe registered engineers must examine your flues and appliances at least once a year. You must also give a copy of your gas safety record to each tenant. What is a gas safety certificate for landlords? A gas safety certificate for landlords is a legal document that is issued by a Gas Safe registered engineer gives to the owner of a property after conducting a safety audit. This document should contain all the information regarding the gas pipework in the property and appliances that have been tested for safety. Landlords are legally responsible to ensure that these items are in good order and to give copies of the completed document to their tenants. The law requires that every landlord has their property inspected and get an updated gas safety certificate every 12 months. However, the regulations require landlords to plan their inspections no more than one month prior to when the certificate due to expire. This will prevent any coverage lapse and offers the most effective protection for their tenants. To obtain a landlord's gas safety certificate An engineer who is registered with Gas Safe will need to visit the property. The engineer will inspect every gas appliance and pipework within the property. Additionally, the engineer will also test the emergency controls for each appliance. The engineer will also test the emergency controls on each appliance. If a tenant is refusing to permit access to the inspection, the landlord can attempt to persuade them to allow the inspection to allow access by sending a clearly written letter explaining why they need the checks done and what will happen in the event they refuse to allow them access. If this fails the landlord may consider starting the eviction process by giving them a Section 21 notice. As a landlord, you must provide your tenants with an original copy of the completed Landlord Gas Safety Record within 28 days of the date each check is that is carried out. This must be provided to existing tenants, as well as any new tenants before they move into the property. In addition, you should also keep a copy of the lease for two years. What is a gas safety certificate for tenants? In general, landlords are accountable for ensuring that all gas appliances within their property are inspected annually by an Gas Safe certified engineer. This is a legal requirement and the costs can vary between PS60-PS120 depending on what's included in the test. The engineer will provide a CP12 to the landlord following the inspection. The document must be given to the tenants within four weeks following the test is completed. This document is a proof of the inspection and should be kept by the landlord for two years after the date of the initial inspection. It's recommended to store them online to reduce waste. Landlords also need to ensure that they have access to the property to conduct annual gas safety and service checks. The law states that if tenants refuse access, the landlord has to adopt reasonable measures to gain access and complete the inspection. This can include writing to them, requesting them to contact the engineer directly, and repeating requests for access. You may also contact the local council, who may be able send an official to explain why it is crucial to allow access for maintenance and safety inspections. If the tenant refuses to let access in, the landlord may consider the possibility of eviction. While gas safe installation certificate is not a last resort however, it is a legal right for the landlord to evict a tenant that refuses to cooperate with safety checks. Landlords should seek legal advice prior taking this action as it can be complicated. The landlord is accountable for all gas pipework and flues, appliances and other equipment they own and supply to tenants. This is true even if the landlord sublet the property to an outside party. However, the original landlord, and anyone who has been given duties by contract, should work together to ensure compliance with the statutory requirements. If a landlord has employed the services of an agent managing their rental properties, it is essential that they find out who is in charge of organizing the gas safety test. Some agents are responsible for this, but it's worth checking with the agency in advance to ensure that you are covered. What is a sub-let gas safety certificate? If a landlord leases their property, they have to ensure that it is safe for the people who reside there. Gas safety certificates are proof that all gas appliances and flues have been inspected by a certified engineer and are deemed safe. It is the responsibility of the landlord to ensure that they get their gas safety inspections done each year, and to ensure that copies are handed over to the tenants who live there. The checks must be performed by a registered Gas Safe engineer, and the CP12 form should include their ID number and a date of issue. The landlord is also required to give the tenants the copy of the gas certificate within 28 days following the completion of any checks. In the same way, landlords must give a copy of CP12 to any new tenants prior to when they move into. This rule is not applicable when the property is let for a short period of time, like the student house or holiday cottage. It would be recommended to include the details of these exemptions in your tenancy agreement since it can save you a lot of trouble and potential legal issues in the future. If a landlord determines that their flues or appliances aren't safe during the course of an inspection they must arrange to have them fixed as soon as possible. This may involve disconnecting and reconnecting the gas supply to the appliance or installing. Landlords are accountable for ensuring that their gas engineers are Gas Safe registered, and must check their identity by examining their photo ID before completing any work. Despite the exemptions mentioned above, the regulations for landlords and gas safety inspections are very strict and must be followed. If a landlord is found in violation of the regulations they could be prosecuted and could face fines or even prison sentences. Total Landlord is here to assist you if you're a landlord who needs to arrange an inspection of gas safety. We have a network of Gas Safe engineers who can visit your property, carry out a full inspection and provide you with an CP12 gas safety certificate. Our prices are competitive and we offer an same-day service for emergencies. Contact us or visit our website for more details. What is an annual gas check? You are legally responsible for an annual gas safety inspection every year, if you lease the entirety or a portion of your home. This includes checking the boiler and other gas appliances, including pipes and flues, and any fixtures and fittings which utilize or exhaust gas. A certified Gas Safe engineer will inspect your home and ensure that everything is current and safe. They will examine the flues and gas appliances and look for indications of carbon monoxide poisoning or leaks. They will also ensure that the gas supply is working and the gas meter has money on it. After the inspection and the examination, it's a good idea to give a copy of your completed gas safety report to your tenants. It must be given to tenants who have been in the property for a period of 28 days and to new tenants before moving in. You should keep the copy for yourself as well as any agents you employ. Landlords are accountable for arranging and paying for gas safety inspections and certificates for their properties. If a tenant refuses to let you carry out the maintenance or check, you must take “reasonable steps” to gain access. You could write an email explaining why you have to gain access to the property and the safety inspections that are required. If the tenant still refuses, you can consider starting a Section 21 eviction process. The annual gas safety inspection is included in your Hometree landlord insurance policy. You don't need to worry about scheduling it separately or when you will have to do it. You can be confident that our team will be there to assist you should you need to change your policy information or renew your policy. Visit the Hometree website for more details about our insurance for landlords. You can also sign up for a free estimate to learn more about the coverage and the cost you'll be paying. Our promise of no price hike means that your annual premium will not rise more than the rate of inflation for the first year.